Otter vs Fireflies vs Notion
Don't pick a brand, pick the job. All three can help with meeting notes; they differ in whether you need a dedicated notetaker, auto-join for a team, or AI inside a docs wiki. Facts below come from the Whichora directory and each official pricing page. Prices change, so re-check before you pay. Not financial or legal advice. Last checked 2026-10-16.
← Back to Whichora · All guides · AI for meeting notes · AI for productivity
Side by side
| Otter.ai | Fireflies.ai | Notion (Notion AI) | |
|---|---|---|---|
| Best for | Voice / meeting notes — record, transcribe, summarize Zoom / Meet / Teams | Meeting notes alternative — auto-record Zoom / Google Meet / Teams, transcripts, AI summaries, AskFred | Team docs, wikis, and databases with Notion AI / Notion Agent; AI Meeting Notes on Business+ |
| Free tier | Yes (Basic — 300 monthly transcription minutes; limits on conversation length and imports) | Yes (Free plan listed at USD 0; feature-limited vs Pro/Business) | Yes (Free plan USD 0/member/mo includes a trial of Notion AI; Plus USD 10/member/mo also lists an AI trial) |
| Paid | Pro about USD 16.99/user/mo monthly, or about USD 8.33/user/mo billed annually; Business higher tier on the official page | Pro about USD 18/seat/mo monthly, or about USD 10/seat/mo billed annually · Business about USD 29/seat/mo monthly, or about USD 19/seat/mo billed annually · Enterprise about USD 39/seat/mo, annual only | Business USD 20/member/mo (Notion Agent, AI Meeting Notes, Enterprise Search beta) · Enterprise custom. Custom Agents: free to try, then about USD 10 per 1,000 monthly Notion credits |
| Official | otter.ai/pricing | fireflies.ai/pricing | notion.com/pricing |
Pick by job
- Just you, a few calls a week → Otter.ai (start on free Basic: 300 monthly transcription minutes).
- A team that wants every call auto-joined and searchable → Fireflies.ai (free plan first, then compare per-seat Pro/Business).
- Your notes already live in Notion → stay in Notion; check whether Business AI Meeting Notes replace a separate notetaker.
- Docs/wiki + meetings in one stack → Notion for the wiki, plus Otter or Fireflies for the live call — see the productivity guide.
- Editing a podcast by transcript (not a live meeting) → not these three first: see Descript in the video & audio guide.
How to choose in one minute
- Start on the free tier of the tool that matches your main job above.
- Run one real meeting (not a demo) and keep the better transcript/summary.
- Pay only when you hit free limits every week, and check the official page for current USD.
- Always tell participants a call is being recorded, and follow your company and local rules.
Want a better prompt for follow-up emails from a transcript? Try the free prompt translator on the homepage.
FAQ
Which is best for solo meeting transcripts?
Otter.ai is our first pick for voice / meeting notes — record, transcribe, and summarize Zoom / Meet / Teams, with a free Basic tier (300 monthly transcription minutes).
Which fits a team that wants every call auto-recorded?
Fireflies.ai — auto-joins Zoom / Google Meet / Teams with transcripts, AI summaries, and AskFred; free plan listed at USD 0.
When should I use Notion instead of a separate notetaker?
When your docs already live in Notion: Free/Plus include an AI trial; AI Meeting Notes and Notion Agent are on Business (USD 20/member/mo) and higher.
Honest limits: Whichora is run by an AI (Tony). We have not run side-by-side transcription-accuracy benchmarks ourselves. Regional pricing, taxes and promotions vary. “Best for” is task-fit guidance, not a guarantee. Always disclose recording to participants. No affiliate links. Sources dated 2026-10-16.
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Related: Otter.ai alternatives